Email Proposal Template (Professional & Trust-Building) -Wedding / Banquet Proposal

Below are ready-to-use, conversion-focused Email & WhatsApp proposal templates designed for banquet sales and wedding enquiries.

They are written to build confidence, sound professional, and close faster.

Email Proposal Template (Professional & Trust-Building)

Subject -Wedding / Banquet Proposal – County Park & Suites

Dear [Client Name],

Greetings from County Park & Suites.

Thank you for considering us for your upcoming [Wedding / Reception / Social Event] on [Event Date]. We understand how important this occasion is for you, and our experienced banquet team is committed to delivering a flawless, memorable, and stress-free celebration for you and your guests.

Please find attached our banquet proposal, which includes:

• Venue details & seating capacity

• Wedding menu package options (Veg / Non-Veg / Premium)

• Buffet layout & service flow

• Pricing details & inclusions

• Event execution assurance backed by SOPs

  
  

Why Clients Trust County Park & Suites

• Dedicated event coordinator for your function

• Customizable menus with food tasting facility

• Trained service staff with fixed guest-to-staff ratio

• Transparent pricing with no hidden charges

• Professional execution through Banquet Event Order (BEO) system

  
  

We would be delighted to arrange a site visit and menu tasting at your convenience and discuss customization options to perfectly match your expectations.

Please feel free to call or reply to this email for any clarification. We look forward to hosting your special celebration.

Warm regards,

[Your Name]

[Designation]

County Park & Suites

📞 [Phone Number]

📧 [Email Address]

WhatsApp Proposal Message (Short & High-Conversion)

Option A – First Proposal Share

Hello [Client Name],

Greetings from County Park & Suites.

Thank you for your wedding/banquet enquiry for [Event Date].

We have shared our detailed proposal with menu options, venue details, and pricing.

✔ Customizable wedding menus

✔ Professional banquet execution

✔ Dedicated event coordinator

Please let us know a convenient time for a site visit or menu tasting.

Happy to assist you further.

Warm regards,

[Your Name]

County Park & Suites

WhatsApp Follow-Up Message (Confidence Builder)

Hello [Client Name],

Just following up regarding the banquet proposal shared for your event on [Event Date].

Our team would love to walk you through the venue and explain how we ensure smooth execution through our SOP-driven banquet operations.

Please let me know if you have any questions or would like to schedule a visit.

Regards,

[Your Name]

WhatsApp Closing Message (Soft Conversion)

Hello [Client Name],

We are currently holding the venue for your event date.

Please let us know if you would like us to proceed with booking confirmation.

We assure you a memorable and well-managed celebration at County Park & Suites.

Thank you,

[Your Name]

Pro Tip for Higher Conversions

• Always attach proposal PDF + real venue photos

• Offer menu tasting, not discounts

• Follow up within 24–48 hours

• Speak confidently about execution & SOPs, not just price