Foreign Guest Registration C-Form: Format, PDF Sample, and Its Uses in Hotels

Managing foreign guests in hotels requires special care, accuracy, and compliance with government regulations. One of the most important documents for international travellers staying in India is the Foreign Guest Registration C-Form. Every hotel, lodge, resort, guest house, homestay, and service apartment must submit this form to the FRRO/FRO (Foreigners Regional Registration Office) as part of India’s immigration and security requirements.

What Is a Foreign Guest C-Form?

A C-Form is an official document that records information about any foreign national staying in an accommodation in India. The hotel is legally required to fill and submit the C-Form online within 24 hours of a foreign guest’s arrival.

It includes the guest’s personal details, passport information, visa details, and stay particulars.The purpose is to ensure security, track international movement, and maintain immigration compliance.

C-Form submission is mandatory under the Registration of Foreigners Act, 1939.

Why Is the C-Form Important?

1. Legal Compliance

Hotels must submit C-Forms within 24 hours. Non-submission may result in penalties, cancellation of hotel licence, or government action.

2. Immigration Tracking

It helps the government record the entry, movement, and stay of all foreign nationals.

3. Guest Security

Accurate documentation ensures safety for international travellers and the hotel property.

4. Audit & Inspection

The FRRO/FRO and local authorities often conduct checks. Proper C-Form records protect the hotel against legal issues.

Information Required in a Standard C-Form

1. Guest Personal Details

• Full Name

• Gender

• Nationality

• Date of Birth

• Address in Home Country

2. Passport Details

• Passport Number

• Date & Place of Issue

• Expiry Date

3. Visa Details

• Visa Type

• Visa Number

• Place of Issue

• Validity

• Purpose of Visit

4. Arrival Information

• Date & Time of Arrival in India

• Port of Entry (Airport/Border)

• Flight Number

5. Accommodation Details

• Hotel Name & Address

• Check-in Date & Time

• Expected Duration of Stay

• Room Number

6. Upload Documents

• Passport copy

• Visa copy

• Photograph

• Arrival stamp

Uses of the C-Form in Hotel Operations

1. Mandatory Government Compliance

Hotels must submit it to FRRO/FRO online through the official portal.

2. Security & Verification

Acts as a verified record of foreign nationals staying on the premises.

3. Smooth Coordination with Authorities

Useful during police inspections, audits, and security checks.

4. Internal Guest Management

Front Office uses C-Form details to maintain accurate guest history and documentation.

5. Protection from Legal Issues

Proper C-Form filing prevents penalties or accusations of withholding foreigner information.

Sample C-Form Format

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FOREIGNER C-FORM REGISTRATION

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Hotel Name: _______________________________________________

Hotel Address: _____________________________________________

Hotel Contact No.: _________________________________________

GUEST PERSONAL DETAILS

Full Name: _________________________________________________

Gender: _________________ Nationality: _____________________

Date of Birth: _____________________________________________

Address in Home Country: ___________________________________

PASSPORT DETAILS

Passport Number: ___________________________________________

Date of Issue: ____________ Place of Issue: ________________

Expiry Date: _______________________________________________

VISA DETAILS

Visa Type: ______________ Visa Number: _____________________

Place of Issue: __________ Valid Till: ______________________

Purpose of Visit: __________________________________________

ARRIVAL DETAILS

Arrival in India on: _______________________________________

Flight No.: ____________ Port of Entry: ____________________

HOTEL STAY DETAILS

Check-in Date & Time: ______________________________________

Room Number: _______________________________________________

Expected Duration of Stay: _________________________________

Signature of Guest: _________________________________________

Signature of Front Office Staff: ____________________________

Hotel Seal

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